Contract Administrator
London โ Hybrid working ๐
esynergy are looking for a Contract Administrator who will be a core member of the Contracts and Compliance Team and Back-Office areas of the company. You will be required to assist the Contracts Manager in ensuring that the Contracts Department effectively provides all key support services to the Associates and internal Consultant Teams.
You will work as part of the overall Contract Administration Team and contribute to the day to day business of the company and to provide support for reception (in particular answering calls that come through to switchboard number which would be diverted to your mobile), helping with internal meetings and training sessions and, on occasion, assisting with external events and conferences.
Responsibilities: ๐
- Coordinate with the rest of the Contract Admin team to assign and complete tasks.
- Drafting up and sending out new contracts for new Associates or clients
- Managing the onboarding process for all new Associates (collection of documents, referencing, and working practices assessments to ensure everyone is compliant before starting their assignments).
- Providing references for previous Associates of esynergy, chasing up and collating references for new placements.
- Assisting in the day-to-day administration of all esynergyโs Contracts Procedures โ This includes liaising with the Directors, Managers and Consultant staff to facilitate our Contract extensions, client schedules and new placements, etc.
- Maintaining accurate and up-to-date records of all candidate/company details in the company's databases.
- Auditing and archiving internal paperwork.
- Being responsible for the main switchboard number.
- General AdHoc duties
Requirements:โ๏ธ
- Good knowledge of Microsoft suite and messaging apps, especially Outlook, Word and Excel, WhatsApp and Slack.
- Ability to quickly learn new software in order to use the various CRMs and online tools used in house (Kimble, TIFO, Trello, Qdos portal, DocuSign etc)
- Very strong communication skills, both written and verbal. A huge part of our job is calling or emailing Associates and clients to explain processes, answer queries and discuss documents.
- Cheerful, kind and very pro-active personality, always willing to go that extra mile to get things done and help others.
- Strong attention to details and ability to follow procedures and prioritize tasks. We write and amend contracts and documents, so accuracy is vital.
- Diligence, tenacity and flexibility and willingness to undertake whatever needs doing in the office.
- Able to provide a valid Passport with a valid EU work visa (if required)
Things to know:
Values:
Our values define how we do business and interact with our community.
- Honesty
- Collaboration
- Growth
Diversity, Belonging & Inclusion:
We welcome all applicants from all backgrounds. esynergy are proud to hire on potential, not specific experience or qualifications so feel free to reach out if this sounds like you but less experience.
Benefits:
We are proud of our inclusive benefits including unlimited holiday, wellbeing budget, LGBTQ+ inclusive parental leave to name a few. Checkout our full list of benefits here.
About us ๐
esynergy is a technology consultancy, delivering business value from cloud computing.
We work with government bodies, financial service organisations and high-growth start-ups across the UK, supporting them day in and day out to achieve and exceed their digital transformation goals. We are trusted by HMRC, HMPO, Wayfair, Worldpay to name a few.
Our projects are delivered through best practices. Agile, DevOps, security, open-source, and user centric design are fundamental to us and define the consulting experience we deliver to our clients.
- Divisions
- Internal Careers
- Remote status
- Hybrid
- Associate or Internal
- Internal
